Services

SITE SEARCH AND SELECTION

  • Identification of viable venues that meet event specifications
  • Distribution of RFP’s (Request for Proposal) and evaluation
  • Presentation of recommendations for client selection
 

CONTRACT NEGOTIATION

  • Hotel/venue agreements
  • Catering and décor company contracts
  • Entertainment contracts
  • Transportation agreements
 

REGISTRATION 

  • Registration web site development
  • Database management
  • Report generation for all aspects of the event (housing, transportation, rsvp’s, session assignments, budget, etc.)
 

EVENT COMMUNICATION MATERIALS

  • Pre-event correspondence/collateral
  • Welcome packets, name badges, table tents, amenity cards
  • Menus, place cards, escort cards
  • Participant materials (printed or electronic) 
 

HOUSING

  • Hotel rooming lists
  • Individual participant confirmations
  • Room block management
  • Room delivery planning/oversight
  • Comprehensive event resume

FOOD AND BEVERAGE PLANNING

  • Menu design
  • Food and beverage service plan development
  • Detailed event specifications creation
  • Wine selection/pairings and specialty beverage recipe development 
 

DECOR AND DESIGN IMPLEMENTATION

  • Tents
  • Tables and chairs
  • Linens
  • Floral
  • Signage
 

PRODUCTION COORDINATION

  • Audio visual/technical support
  • Entertainment
  • Photography/videography
 

TRANSPORTATION MANAGEMENT

  • Flight manifest development and tracking
  • Airport meet and greet
  • Individual + group transportation
 

ON SITE LOGISTICS MANAGEMENT

  • Overall event management
  • Staffing plan
  • Registration support staff
  • Transportation coordination
  • Housing management 
  • Food & beverage management 
  • Travel director support
  • Interns/long term event management staffing support 
 

BUDGET MANAGEMENT AND RECONCILIATION

  • Budget development and oversight
  • Post-event financial analysis and reconciliation 
  • After action review/debrief